Productivity
May 11, 2024

Top 15 Best Calendly Alternatives and Competitors in 2024

Top 15 Best Calendly Alternatives and Competitors in 2024

If you're like most busy professionals, you understand the importance of scheduling and managing your time efficiently. And one tool that has made scheduling a breeze for many people is Calendly.

Calendly may not be the best fit for everyone, and there are plenty of alternatives out there that could be better suited to your needs. If you are tired of using Calendly for scheduling meetings and appointments? or if you've encountered some limitations with their features or pricing that just don't work for your needs, check this blog.  In this blog post, we’ll be discussing the ten best Calendly alternatives that you can consider for your business.


What is Calendly?

Calendly needs no introduction. It’s been around for several years and many businesses use its software.

Calendly is a web-based scheduling tool that helps users schedule and manage appointments and meetings with others. It allows individuals and teams to easily schedule meetings without the back-and-forth emails that are often associated with finding a mutually convenient time.

Calendly

Calendly supports 1:1, group, round-robin, and collective meeting scheduling algorithms.

To get started with Calendly, create an account on their website using your email or Google, Office 365, or Outlook account. Then, create events by choosing a date, time, and duration, and add a title, location, and description. Share your event by sending a link or embedding your Calendly page on your website or email signature.

However, you might be looking for the best Calendly alternatives if you’ve realized the free version lacks some helpful features and isn’t intuitive to use. Or perhaps you’re willing to pay for flexible booking software and more direct integrations with other software.

While Calendly currently dominates the online scheduling market, it's essential to recognize that the landscape of online scheduling and its user base is rapidly expanding, leading to diverse requirements. As a result, there are now specialized applications catering to specific needs, such as sales teams, service-focused businesses, and consultations.

  • Applications designed for consultations prioritize streamlining the scheduling process and reducing associated complexities. They offer a range of integrations to facilitate post-consultation actions, including CRM updates and email marketing.
  • For service-focused businesses, there are apps available that aim to automate various aspects of the business. These applications concentrate on customer retention, staff availability, service offerings, and service packages.
  • Similarly, applications geared toward sales teams possess a deep understanding of the sales process. They focus on generating more meetings and maintaining a robust sales pipeline.

As the demand for specialized scheduling solutions increases, Calendly may struggle to keep pace with the evolving market. Vendors are introducing specialized applications that cover the entire spectrum of scheduling needs, offering superior capabilities in their respective domains.

Calendly may not be the perfect fit for everyone, so it's important to explore other options to find the best scheduling solution for your business or personal needs.

Calendly Pricing

  • Standard: $12 per user per month.
  • Team: $20 per user per month.
  • Enterprise Plan: Starts at $15k/year. Salesforce routing is part of this plan.


Features not available in Calendly

Here's a breakdown of some limitations and missing features in Calendly:

Lead Capture and Qualification
  • Limited form support: Calendly offers basic forms, but you cannot create multi-step forms or connect webforms to qualify and route leads. It only integrates with HubSpot, Marketo, and Pardot forms.
  • Basic lead qualification and routing: Calendly's qualification and routing capabilities are limited, making it unsuitable for complex scenarios or large organizations.
Lead-to-Account Matching
  • Limited to Salesforce and Enterprise plans: Lead-to-account matching is only available for Salesforce users with a minimum 30-seat enterprise plan and requires SF Package installation and customization. Not compatible with HubSpot CRM.
Lead Management
  • No real-time email verification: Calendly doesn't support real-time email verification to improve lead quality and reduce unqualified leads.
  • Limited lead distribution: Calendly doesn't offer weighted average round robin algorithms for distributing meetings based on lead weightage.
  • No meeting allocation calibration: You cannot calibrate meeting allocation for factors like no-shows, cancellations, vacations, or manager overrides.
  • Hand-off limitations: Calendly lacks functionality to hand-off leads across different stages of the sales funnel.
  • No cross-rep scheduling: BDRs/SDRs cannot directly book meetings on AEs' calendars based on lead distribution logic.
Meeting Scheduling Limitations
  • Meeting caps: Calendly only allows meeting caps at the event type level, not daily or monthly breakdowns per user.
  • Calendar limitations: You can connect up to 6 calendars, but meeting booking is restricted to the primary calendar.
  • Limited meeting duration options: Cannot define multiple durations for a single meeting type.
  • No mobile appointment scheduling: Scheduling appointments using mobile numbers is not supported.
  • WhatsApp notifications: Sending text notifications via WhatsApp is not supported.
  • No provision for recurring appointments.
  • It does not support mobile number-based appointment scheduling. The flexibility to book appointments using an email address or mobile number reduces customer friction and increases bookings.
  • No provisions for subscriptions or membership management
  • Round Robin feature is part of the team plan and its expensive ($20/user/month).
  • Calendly is not suitable for services-based businesses such as Salon, Spa, and other Beauty Services.
Additional Limitations
  • Shared resource booking: Calendly lacks centralized management for booking shared resources.
  • Package/session sales: You cannot sell packages or multiple sessions at once (e.g., 5 branding consultations for a set price).
  • No Pipedrive CRM integration
Branding and Customization
  • Limited booking page themes: Calendly offers minimal customization options for booking page themes.
  • Custom Domain and notification branding: You cannot host booking pages on your domain (CNAME) or send branded email/SMS notifications using your own email domain and phone number (SMTP and Twilio integration not supported).
Reporting and Analytics
  • Limited reporting: Calendly offers basic reporting features, but lacks in-depth analysis of form submissions to track meeting conversions from routing form submissions, meeting distribution, and outcomes to identify friction points and take action to improve efficiency.

In this blog, we will discuss the top 15 best Calendly alternatives and competitors in 2023, both free and paid options.


List of popular Calendly alternatives

List of Calendly alternatives

The 15 Best Calendly Alternatives

Here is our list of the best alternatives to Calendly, starting with our own:

1. Leadmonk

Leadmonk is a mobile-first scheduling platform that offers flexible booking options, automated reminders, and promotional landing pages. It reduces the booking friction by giving the flexibility to your customers to book appointments using their mobile number or email address without the back-and-forth emails or messages. You can let invitees opt-in for WhatsApp or SMS notifications if they book with their mobile number, so they get updates on the go.

Leadmonk helps to convert leads into meetings by qualifying, routing, and scheduling in real-time from anywhere — be it your web form, cold calls, campaigns, and more.

It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

We think Leadmonk is the truly versatile inbound lead conversion and scheduling software available in the market for the following reasons:

  • Book Meetings From Your Web Form - Leadmonk seamlessly integrates with HubSpot, Marketo, and custom web forms. Leadmonk also has its own native form. When a form is submitted on your website, Leadmonk instantly qualifies the lead, routes it to the right sales rep, and displays the booking page so your prospect can book a meeting - all in a matter of seconds.
Book meetings from any leadgen form

  • Real-time Email Verification - Ensure high-quality lead data with Leadmonk's real-time email verification, which eliminates invalid, disposable, personal, and temporary email addresses from your lead capture forms. Reduce bounce rates, improve deliverability, and prevent wasted resources on invalid leads.
Real-time email verification

  • Lead qualification - Build a real-time lead qualification track that assesses leads based on their self-provided information and enriched data. Reduce junk meetings by 90% and increase qualified meetings by 35%.
  • Real-time meeting routing - Route and assign leads to the right sales reps, at the right time using round-robin, account-based, or territory-based distribution. Quickly and accurately route leads from all GTM channels.Go straight to meetings with qualified leads.
Meeting routing
  • Scheduling Simplified - Make it easy for your customers to schedule meetings on demand without the back and forth. Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average.
  • Boost your conversion rate by 150% - Schedule meetings quickly by adding Leadmonk to your website, emails, text messages, WhatsApp, or social profiles. Watch conversion skyrocket by up to 150%.
Meeting scheduling
Meeting booking page - professional theme

  • Round Robin Meeting Distribution - Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average. Suitable for sales calls, support calls, and client onboarding.
Round robin meeting distribution
  • One form: many forms - Build a routing form in Leadmonk in minutes. Easy to customize and can be embedded on your website or shared as a link. You can build one-at-a-time form, step form or all-at-once form easily. Leadmonk also works with your existing forms such as HubSpot,Pardot, and Custom web forms.
Leadmonk native routing form
  • Schedule any type of meeting: Meet one-on-one or in a group or as a team (multi-host scheduling and round-robin). Meet online or in person. Leadmonk supports all meeting combinations. 🤝
Group meeting scheduling
Multi-host appointment scheduling
  • Easy Repeat Business with Packages -Sell multi-appointment bundles, combine different types of appointments, and even include group classes in your packages.🎁
  • Give multiple duration options to invitees. At the time of meeting booking, the invitee can choose his/her preferred meeting duration. ⏱️
  • Give multiple meeting location options to invitees. At the time of appointment booking, the invitee can choose his/her preferred location.🗺️
  • Multiple calendars support - Not only you can connect 6 calendars to your account but also you can take appointments to any of these calendars. This is helpful to manage your work life efficiently.🗓️
  • Invitees can reschedule/cancel appointments before the start of the appointment by default, but this standard behavior can be changed as per your requirements. 🔄
  • Easily restrict personal, temporary, and bot email domains from booking the meetings. Make use of a curated list of 4768 email domains known to fall under these categories to further restrict bookings.
  • Leadmonk's "no-show" feature allows hosts to mark whether an invitee attended a previously scheduled event,and if marked as a no-show, they will not receive post-appointment workflownotifications. 🚫
  • Limit the number of appointments per day or per month - You can specify per day or per month appointments limit at the user account level.
  • Collect payments using Stripe and PayPal.
Reduce no-shows
  • Integrate Google Analytics with Leadmonk to get valuable insights into how your clients engage with your booking page. 📈
  • Add UTM parameters to your booking links to track conversions directly within Leadmonk.
  • Promote your branding at every touch point using a custom domain, branded email notifications, and branded SMS notifications.
Workflow

  • Standardize Meetings: Leadmonk's admin-managed meeting templates empower administrators to create consistent and efficient meeting experiences across your organization.
Admin managed meeting template

  • Connected to your revenue stack: It integrates natively with G-Suite, Google Calendar, Google Meet, Outlook, Office365 Calendar, MS Teams, Zoom, Salesforce, HubSpot, Pipedrive, Zoho CRM, and other popular business apps to support your business in a wide range of prospect and customer scheduling scenarios.
Integrations

Meeting analytics

  • Automatic time zone detection, setting lead time and buffer time for appointment booking, automatic SMS/WhatsApp/Email reminders to reduce no-shows, and many more.
Leadmonk Features 01
Leadmonk Features 02
Leadmonk Features 03
Leadmonk Features 04

See how Leadmonk compares with Calendly

Who is it for?

Leadmonk is perfect for any person or business no matter if you are starting or have been around for a while. It meets appointment booking requirements of customer-facing teams such as Sales, Marketing, Customer Success, and Freelancers/Consultants. It can also be used to manage bookings of Meeting Rooms and shared resources. It can also be used as an online event booking software or online meeting booking software.

Pricing - Get the features you need at a price you can love

  • Essential Plan - $12/user/month (annual plan) - When you need essential scheduling features.
  • Advanced Plan - $30/user/month (annual plan) - For teams requiring routing form, lead qualification and routing automation features.
  • Premier Plan - $45/user/month (annual plan) - For teams requiring streamlining handoff and scheduling outbound leads efficiently.
  • No platform fees
  • No minimum license requirements
  • No Admin License: Admins do not require a subscription for any of our paid plans in Leadmonk. We only charge for users who have meetings booked on their calendars. Users who access Leadmonk for account setup and reporting purposes are not charged a subscription fee.
  • Free trial for 14 days for upto 10 seats - no credit card required.
  • Free plan: In this plan, you'll have access to basic scheduling features with only one active meeting type (One-on-One or Group).

G2 Testimonials

It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

Check this short video and help page on how you can setup your Leadmonk account to meet your appointment scheduling requirements:

2. Acuity Scheduling

Acuity Scheduling

Acuity Scheduling is a cloud-based appointment-scheduling software solution that enables business owners to manage their appointments online. The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity Scheduling is feature-rich scheduling software that offers automatic rescheduling, payment integration, and the ability to book multiple appointments at once. It also allows you to customize your booking forms and create custom booking pages. Plus, it has a calendar sync function to help you manage your schedule easily.

  • Offer more than just appointments like gift certificates, packages, memberships, or group classes.
  • You can accept online payments via integrations with Stripe, Square, or PayPal.
  • Manage multiple locations and employees to show your clients the calendar you want them to see.
  • It does not support mobile number-based appointment scheduling.
  • Also, it does not have WhatsApp integration to send appointment notifications.

Features missing in Acuity Scheduling

  • No support for mobile number-based appointment scheduling.
  • No support for weighted average round robin event scheduling.
  • No provision to send text notifications on WhatsApp.
  • Only one calendar you can connect to your account.
  • No provision to define multiple durations for an event type.
  • Not possible to have the booking pages on your domain (CNAME)
  • Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Supported payment systems: PayPal, Square, or Stripe; also works with in-person payments

Supported calendars: Google Calendar, iCloud, Microsoft Exchange, Office 365, Outlook.com; with the option to choose between 2-way and 1-way syncing

Who is it for?

Acuity Scheduling is suitable for service-based businesses such as training and tutoring centers, coaching and consulting, photography and video production companies, fitness studios, salons and spa centers, and health and dental clinics.

Pricing

  • Acuity Scheduling’s plans start at $20 a month. Number of staff/locations: 1.
  • The Growing plan costs $34 a month. Number of staff/locations: 6.
  • Finally, the Powerhouse plan costs $61 a month. Number of staff/locations: 36.
  • You can try these plans for free for a maximum of one week.

3. SimplyBook.me

SimplyBook.me

SimplyBook.me is an online appointment booking system for small and mid-size businesses.  It simplifies the booking process and enables businesses to market their services. SimplyBook.me provides a centralized platform that automates online booking and client communication. It does not support mobile number-based appointment scheduling. Also, it does not have WhatsApp integration to send meeting notifications.

The setup process is user-friendly, with clear instructions and the ability to customize appointment types and add-on services. The app also offers Facebook and Instagram integrations, a dashboard with reports to monitor your business, and Zapier integrations to connect to other apps. It does not support weighted average round robin event scheduling.

If you conduct frequent Zoom meetings, SimplyBook.me may not be the ideal scheduling app for you as it offers limited video conferencing options. While Microsoft Teams is the only built-in video conferencing integration for remote appointments, you can use Zapier to create specific links for other platforms such as Zoom and Google Meet.

Supported payment systems: 38 options, including Square, Stripe, PayPal, TapPay, Virtual Card Services, 2Checkout, Alipay, Asiapay, Authorize.net, Bitcoin, and more.

Supported calendars: Google Calendar, Outlook.

Who is it for?

SimplyBook.me is suitable for service-based businesses such as training and tutoring centers, coaching and consulting, photography and video production companies, fitness studios, salons and spa centers, and health and dental clinics.

Pricing

  • $8.25/month for 100 bookings/15 providers
  • $24.9/month for 500 bookings/25 providers
  • $49.9/month for 2000 bookings/50 providers

4. Setmore

Setmore

SetMore is an online appointment scheduling platform that enables businesses to manage their appointments and bookings with ease. Designed for small businesses, SetMore offers a range of features to help businesses manage their time more efficiently and reduce the time spent on manual scheduling tasks.

One of the key features of SetMore is its online booking page, which allows customers to view your availability and book appointments directly from your website. This feature not only saves you time, but also provides a convenient and easy-to-use experience for your customers. SetMore also offers integrations with Google and iCal calendars, allowing you to keep your schedule up to date and avoid double bookings.

In addition to appointment scheduling, SetMore also offers a range of features to help you manage your appointments, including appointment reminders, staff scheduling, and custom branding options. With these features, you can ensure that your appointments run smoothly and that you and your staff are always prepared.  It does not support weighted average round robin event scheduling.

Setmore has numerous integrations, including Square or Stripe integrations for online payments. It also links to Slack accounts and syncs with most major calendars. It does not support mobile number-based appointment booking. Also, it does not have WhatsApp integration to send meeting notifications. It's more suited for services businesses such as spas/salons/doctor's clinics.

Pricing

  • Free plan – for basic scheduling needs
  • Premium - Up to 2 users - $9/user/month
  • Pro - 3+ users - $5/user/month

5. 10to8

10to8

10to8 is an online scheduling and appointment reminder software system, built to be easy to use for businesses. It comes with a web-based booking calendar, for you and your clients, and supports email and SMS notifications. It does not support mobile number-based appointment booking. Also, it does not have WhatsApp integration to send meeting notifications. They don’t have a mobile app.

Pricing

  • Starter: Free plan - 10 appointments/month
  • Pro: $7.2/seat/month - 40 appointments/month
  • Premium: $19/seat/month - 100 appointments/month

6. ScheduleOnce (OnceHub)

ScheduleOnce

ScheduleOnce is designed to simplify the scheduling of appointments and meetings. This flexible meeting scheduler enables users to create booking forms, set availability, and receive notifications when appointments are booked. Additionally, it offers integration with Google Calendar and Zapier, providing easy collaboration opportunities for team members.

One of the most significant advantages of ScheduleOnce is its flexibility and customization options, which enable users to tailor the scheduling process to their specific needs. As a result, the process becomes more streamlined and efficient.

Furthermore, ScheduleOnce provides reporting capabilities that allow users to gain valuable insights into their meetings. Users can create reports on various aspects of their meetings, such as performance, meeting type, team member, customer, and revenue. These insights can help track progress and enable data-driven decisions to optimize meeting outcomes.

Features missing in Schedule Once:

  • No support for mobile number-based appointment scheduling.
  • No support for weighted average round robin event scheduling.
  • No provision to send text notifications on WhatsApp.
  • Only one calendar you can connect to your account.
  • No provision to define multiple durations for an event type.
  • Minimal booking page theme
  • No provision for recurring appointments
  • No provision to sell packages or multiple sessions at once (e.g.: 5 sessions of Brand Building  consulting for $500)
  • No provisions for subscriptions or membership management
  • Not possible to have the booking pages on your domain (CNAME)
  • Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Pricing

  • Starter: Generous FREE plan for up to 3 users
  • Growth: Advanced features for unlimited users -  $10/user/month
  • Enterprise: Advanced security, compliance, and support. Custom plans for large teams.

7. HubSpot Meeting scheduler

HubSpot Scheduler

The HubSpot platform includes a useful feature called the HubSpot Meeting Scheduler that enables businesses to schedule and manage meetings from within the HubSpot CRM. This feature offers a convenient and efficient way for sales and customer service teams to engage with their prospects and customers, ultimately saving time and boosting productivity. It is available through HubSpot's Sales Hub, so you must have a HubSpot account to use it.

Using the HubSpot Meeting Scheduler, you can send a personalized meeting link to prospects and customers, who can select the most suitable time based on your availability. The tool integrates with your calendar, enabling easy scheduling management and preventing double bookings. Moreover, you can personalize the meeting request with a personalized message to enhance the customer experience.

One of the most significant benefits of HubSpot Meeting Scheduler is that it is an integral part of the HubSpot CRM platform, storing all customer interactions and meeting details in one location. This creates a single source of truth for your team, streamlining workflows, and improving efficiency.

The meeting scheduler reflects the teams you create in Sales Hub, and it pulls data from other HubSpot apps to help you set up meetings. You can include fields from your contact module on the scheduling form, which makes it easy to gather data. If you're leading a sales team, you can use the round-robin algorithm to automatically allocate appointments across the team.

If you're not planning to use HubSpot for other needs, you may want to consider a standalone tool such as Calendly or Leadmonk. These tools integrate with a wider range of third-party apps and offer more customization options.

Here's a breakdown of some limitations and missing features in HubSpot Meeting Scheduler:

Lead Qualification and Routing
  • Limited Setup: Not possible to easily setup qualification and routing rules for incoming leads/meetings. It requires scripting/coding, making it complex and challenging to maintain for intricate scenarios or large organizations.
  • Limited Form Support: HubSpot Scheduler only integrates with HubSpot forms, not Webforms or Marketo forms.
Reporting and Analytics
  • Basic Insights: While basic reporting is available, HubSpot lacks in-depth analysis of form submissions and lead conversion statistics.
Lead Management
  • No Real-Time Email Verification: HubSpot doesn't offer real-time email verification to improve lead quality.
  • Limited Distribution: Lead distribution based on weighted average round robin algorithms is not supported.
  • Meeting Allocation Challenges: You cannot calibrate meeting allocation for factors like no-shows, cancellations, vacations, or manager overrides.
  • Hand-off Limitations: HubSpot lacks functionality to seamlessly hand-off leads across different sales funnel stages.
  • No Cross-Rep Scheduling: BDRs/SDRs cannot directly book meetings on AEs' calendars based on lead distribution logic.
Meeting Scheduling Limitations
  • Meeting Caps Missing: Setting meeting caps per user (daily, monthly, or by meeting template) is not possible.
  • Limited Location Options: Offering multiple meeting location options on the booking page is not supported.
  • No-Show Management Gap: HubSpot doesn't offer functionalities to manage meeting no-shows.
  • Payment Integration Absent: Collecting payments through Stripe or PayPal during appointment booking is not supported.
Calendar Limitations
  • Single Calendar Connection: You can only connect one calendar to HubSpot Scheduler.
  • Text Notification Limitations: Sending text notifications globally via SMS/WhatsApp is not supported.
Additional Limitations
  • Shared Resource Booking: Centralized management for booking shared resources like conference rooms is lacking.
  • Package/Session Sales: Selling packages or multiple sessions bundled together (e.g., 5 consultations for a set price) is not possible.
Branding and Customization
  • Limited Booking Page Themes: HubSpot offers minimal options for customizing the look and feel of booking pages.
  • Restricted Branding: You cannot host booking pages on your domain (CNAME) or send branded email/SMS notifications using your own email domain and phone number (SMTP and Twilio integration not supported).

Pricing

HubSpot Meeting Scheduler is available as part of the HubSpot CRM, which is free to use. Advanced scheduling features are available with any of the following subscriptions:

  • Sales Hub Starter, Professional, Enterprise
  • Service Hub Starter, Professional, Enterprise

See how Leadmonk compares with HubSpot Scheduling

8. Chili Piper

Chilipiper

Chili Piper is a cloud-based appointment scheduling platform designed to simplify the booking process for sales and marketing teams. The platform enables prospects to schedule appointments with the appropriate person at a convenient time without the need for manual intervention.

One of the most impressive features of Chili Piper is its “Form Concierge,” which allows prospects to book appointments directly from your website. The software integrates with your calendar, keeping all appointments in one location to prevent double bookings. The appointment booking process is efficient and convenient for both you and your prospects.

Chili Piper also offers several other noteworthy features, including Distro, Handoff, and Instant Booker. The platform has lead routing capabilities that direct leads to the appropriate person based on pre-established rules, improving lead handling efficiency and enhancing the customer experience.

Furthermore, Chili Piper provides a suite of tools to manage appointments and leads, such as appointment reminders, real-time analytics, and custom branding options. These features ensure seamless appointment management and lead tracking. Chili Piper also integrates smoothly with Salesforce and HubSpot CRMs.

Missing Features

Chili Piper is a powerful lead conversion platform, but it lacks some features that may be essential for specific businesses, such as:

  • Multiple-duration options - Give your invitees multiple appointment duration options to choose from when they book. This is more efficient than creating a separate meeting type for each duration.
  • Real-time Email Verification - Eliminate invalid, disposable, personal, and temporary email addresses from your lead capture forms. Reduce bounce rates, improve deliverability, and prevent wasted resources on invalid leads.
  • Multiple calendar support - Ability to connect multiple calendars to a user account, so they can manage their work and personal life efficiently.
  • SFCRM Opportunity creation - Automatic creation of an Opportunity in SFCRM when a meeting is booked.
  • HubSpot Deal creation - Ability to create Deals in HubSpot, not just Contacts.
  • HubSpot meeting guest associations - Ability to associate all meeting guests with the corresponding HubSpot contact, instead of just the Assignee and Main Guest.
  • Contact owner update without engagement creation - Ability to update the contact owner even when engagements are not created in HubSpot.
  • Chatbots and live chat - for engaging with leads and customers to provide personalized experiences.
  • Group event type availability - for webinars and training events, to direct inbound leads to those events instead of one-on-one product demos.
  • WhatsApp reminders - to keep leads engaged and on track. Outside of the USA and Canada, WhatsApp reminders are preferred over SMS reminders because they have higher open rates, more features, and better security.
  • Enhanced branding features - to customize the look and feel of the appointment scheduling experience to match your brand.
  • Collect  payments using Stripe and PayPal: Some customer may need the payment gateway integrations to collect payments at the time of appointment booking to reduce no-shows.
  • Limit the number of appointments per day - Specifying per day appointments limit at an appointment type level or at the user account level.
  • Custom domain support - to create a more professional and branded experience for your leads.

Pricing

  • Instant Booker: $15/user/month
  • HandOff: $25/user/month
  • Form Concierge: $30/user/month
  • Distro: $20/user/month
  • Tiered Platform Fees: You're charged for every form submit, not just booked meetings. This includes junk leads, pushing you into higher fee tiers. Upto 100 form submissions: Costs $150 pm on an annual plan and $225 pm on a monthly plan. 100 – 1000 form submissions: Costs $400 pm on an annual plan and $600 pm on a monthly plan. > 1000 form submissions: Costs $1000 pm on an annual plan and $1500 pm on a monthly plan.

See how Leadmonk compares with Chilipiper

9. Appointlet

Appointlet

Appointlet is a cloud-based appointment scheduling solution designed to help businesses connect with prospects through email, landing pages, and a sales funnel. Key features of the platform include individual or organization scheduling pages, automated reminders, support for multiple time zones, and calendar integration.

One of the standout features of Appointlet is its online scheduling page, which can be embedded on your website or shared as a link. This enables clients to easily schedule appointments with you without having to send emails or make phone calls. Appointlet integrates with your calendar, providing a unified view of all your appointments and helping you avoid double bookings.

Another significant feature of Appointlet is its flexible scheduling options. You can set availability rules, define custom time zones, and choose the length of appointments. This allows you to schedule appointments with clients from anywhere in the world, at a time that works for both parties.  It does not support weighted average round robin event scheduling.

However, it is worth noting that Appointlet does not support mobile number-based appointment scheduling, and it does not have WhatsApp integration for sending meeting notifications. Additionally, there is no mobile app available for the platform.

Pricing

  • Basic - Free-forever plan when you just want the basics
  • Premium plan - $8/user/month - When you need advanced scheduling features

10. SavvyCal

SavvyCal

SavvyCal is a scheduling platform with an intuitive calendar interface that allows guests to view your availability and schedule meetings easily. It simplifies the scheduling process by integrating with Google and Outlook calendars, as well as other apps like Zoom, Google Meet, and Zapier to automate scheduling.

SavvyCal offers both single-use and multi-use meeting options, making it ideal for one-time events as well as recurring meetings. You can create multiple meetings under a single scheduling page and share it with guests. Additionally, SavvyCal gives you complete control over your meetings, allowing you to connect different calendars for different meetings, offer multiple meeting durations to guests, manually approve booked meetings, and choose to show all your availability or only preferred time slots.  It does not support weighted average round robin event scheduling.

The software's user-friendly design and integration capabilities streamline the scheduling process, making it easy to manage meetings and appointments efficiently. With SavvyCal, you can create a seamless scheduling experience for both yourself and your guests.

Pricing

  • The Free plan: $0/user/month
  • The Basic Plan: $12/user/month
  • The Premium Plan: $20/user/month

11. Microsoft Bookings

If you already have a Microsoft 365 subscription, Microsoft Bookings can serve as a great alternative to Calendly. It offers the ability to schedule both one-on-one and group meetings, with the convenience of using Teams for online meetings. Additionally, by managing the visibility of the booking page and disabling indexing, Microsoft Bookings can be effectively utilized within an organization.

However, there are a few limitations to be aware of. One drawback is the absence of online payment integrations with payment gateways such as Stripe, PayPal, and Square Payments, which means you won't be able to accept payments directly through the platform. Furthermore, Microsoft Bookings lacks integrations with CRM applications such as Salesforce, HubSpot, Pipedrive, and Zoho CRM, limiting its functionality in those areas. Nonetheless, it is particularly well-suited for small businesses in the service industry that heavily rely on Microsoft 365 applications to run their operations.  It does not support weighted average round robin event scheduling.

12. YouCanBookMe

YouCanBookMe

YouCanBookMe (YCBM) is a straightforward solution for scheduling meetings and appointments, favored by universities and businesses in the education sector. It allows both individual and team usage. However, unlike tools like Calendly or Leadmonk that have integrated calendars, YCBM relies on external calendars to determine availability. This can make its operation slightly more challenging.  It does not support weighted average round robin event scheduling.

The pricing for YouCanBookMe is $10 per month per linked calendar. Notably, they provide special discounts specifically tailored for the education market, recognizing its significance in that domain.

13. Doodle

Doodle

Doodle, one of the earliest and most renowned online meeting schedulers, continues to be a popular choice in the market. Doodle is well-suited for organizations where the majority of meetings are internal, as it thrives in such environments.

Doodle provides a range of features, including polls, surveys, and bookable calendars. Its polls are particularly helpful for determining the most suitable meeting time for a group, while surveys efficiently gather multiple opinions at once. The bookable calendar functionality allows you to share your availability with others and enables them to schedule a meeting time with you.  It does not support weighted average round robin event scheduling.

To cater to the needs of larger organizations, such as universities, Doodle offers several additional features. These include Single Sign-On (SSO) for enhanced security, a mobile app available for Android and iOS platforms, a dedicated success manager to assist with your requirements, a 99.9% uptime Service Level Agreement (SLA) ensuring reliable service, training options, and priority support.

Pricing

  • The Free plan: $0/user/month
  • The Pro Plan: $14.95/user/month
  • The Team Plan: $19.95/user/month for minimum of 5 users.
  • The Enterprise plan

14. MixMax

Mixmax is a powerful sales acceleration tool designed as a Chrome extension specifically for Gmail. Its seamless integration with CRM and recruitment software, along with its extensive range of modules such as tasks and rules, amplifies the effectiveness of sales follow-ups. Among its many features, the meeting tool in Mixmax plays a crucial role in advancing leads through the sales pipeline. If your sales team conducts conversations using Gmail, exploring Mixmax can significantly streamline your sales processes and enhance productivity.


15. Salesloft, Outreach, Outplay, and Revenue.io

These sales engagement platforms revolutionize sales processes by automating emails and calls, personalizing messaging, and providing real-time analytics. They go beyond that by seamlessly updating CRMs and other software within your sales tech stack, leading to improved overall productivity. Sales managers can efficiently monitor their team's performance through intuitive dashboards, while SDRs and BDRs can start their day with tasks already organized.

Both platforms excel in sales cadences, which offer uniformity and predictability for seasoned sales team members, while simultaneously reducing onboarding time for newcomers. By enabling sales teams to manage their email sequences independently, they eliminate the need to rely on marketing teams.

Conclusion

Calendly is a popular scheduling tool, but it is not the only option available. The above 15 alternatives provide unique features and functionalities that cater to the needs of various businesses. So, depending on your business needs and requirements, you can choose the best scheduling tool that suits you. Whether you need a simple scheduling tool or a more advanced one, these alternatives have got you covered.

While Chili Piper, Salesloft, and Outreach are competing with Calendly to offer more features for large sales teams, the best Calendly alternatives are those that do what Calendly does best: consultations. In this case, Leadmonk, Setmore, YouCanBookMe, and HubSpot's Meetings tool are strong options.

But we think Leadmonk is a great option for those who are looking for an easy-to-use system that has all the features you need. It's also the only booking software in the market that gives the flexibility to your clients to book appointments using their mobile number or email without the back and forth. It's also very affordable, starting at just $8/month.


Calendly alternatives FAQs

1) Why would I need a Calendly alternative?

While Calendly is a popular choice for many, you may require an alternative for various reasons. It could be due to specific features that Calendly lacks, the need for a more tailored solution for your business type, or simply to explore different options and find the best fit for your requirements.

2) Which Calendly alternative is the best?

The "best" Calendly alternative depends on your specific needs and preferences. Different alternatives excel in different areas, such as catering to large sales teams, focusing on consultations, or integrating with specific platforms. Leadmonk, Setmore, Microsoft Bookings, and HubSpot's Meetings tool are among the commonly mentioned alternatives.

3) Are Calendly alternatives free?

Some Calendly alternatives offer free plans with limited features, while others are entirely paid solutions. The availability of free plans and pricing options varies among different alternatives, so it's important to evaluate their pricing structures to find the most suitable option for your budget.

4) Can Calendly alternatives integrate with other software?

Yes, many Calendly alternatives offer integrations with other software and platforms. These integrations can include popular options like Google Calendar, Microsoft Outlook, CRM systems, email marketing tools, and more. It's advisable to check the compatibility and available integrations of each alternative you consider.

5) How do I choose the right Calendly alternative for my business?

To select the right Calendly alternative, consider factors such as your specific scheduling needs, the size of your team or business, desired features and integrations, budget, user-friendliness, customer support, and any unique requirements you may have. Evaluating these aspects will help you make an informed decision.

6) Can I migrate my existing Calendly data to an alternative?

Data migration options vary depending on the alternative you choose. Some alternatives may provide data import capabilities or offer assistance in transferring your existing scheduling data from Calendly. It's recommended to consult the support resources or contact the customer service of your chosen alternative for guidance on data migration.

7) Which is the best Calendly alternative for a sales manager in a high-growth B2B SaaS company?

For a sales manager in a high-growth B2B SaaS company, Chili Piper is a recommended option. It offers advanced features tailored for large sales teams. Keep in mind that Chili Piper is one of the more expensive apps among the alternatives.

8) Which are the best Calendly alternatives for a small sales organization?

Leadmonk and Mixmax are two excellent Calendly alternatives for small sales organizations. These solutions offer features and pricing plans suitable for smaller teams.

09) What are good Calendly alternatives for a service-based business?

Acuity Scheduling and 10to8 are highly recommended Calendly alternatives for service-based businesses. They offer a wide range of features that cater to various service industries.

10) Do all of these apps offer free trials?

Most of the mentioned Calendly alternatives provide free trials, allowing you to test their features and functionalities. However, it's worth noting that Chili Piper, Salesloft, and Outreach require you to sign up for a demo before accessing their trial. Additionally, Microsoft and HubSpot's booking tools are typically available as part of their software suites, so signing up for the suite may be required. Leadmonk offers a free 14-day trial to get started.

Boost Efficiency and Improve Customer Experience using Appointment Scheduling Software

Looking to streamline your business processes? Explore how appointment scheduling software can revolutionize your operations!

Sales & Marketing
Hiring & Recruiting
Patient Scheduling
Payments
  • See how you can collect payments using Stripe or PayPal as part of appointment booking.
Professional Services
General Scheduling
  • This blog explores 10 advanced settings to make appointment scheduling easier.
  • Overcome concerns and encourage the adoption of appointment scheduling software within your organization.
Virtual Office & Shared Resources
Customer Experience
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Naveen S G

Co-founder and CEO

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