Top 12 Best Meeting Scheduling Apps and Appointment Booking Apps of 2024

Business depends on meetings. They are how we make decisions, connect with others, and get work done. They provide opportunities for face-to-face communication, enabling decision-making, networking, exchanging information, developing relationships, ensuring everyone is on the same page, and getting work done.

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Importance of scheduling meetings in today's fast-paced business world

No two meetings are alike. Depending on the purpose of the meeting, the participants, and the location, each meeting has the potential to be unique. Meetings are a crucial part of business operations but scheduling meetings can be time-consuming and complex due to several factors such as conflicting schedules, time zone differences, different availability, finding a suitable location, and coordinating with external attendees. Additionally, with the increasing number of remote employees, scheduling virtual meetings adds an extra layer of complexity as technology and internet reliability also become factors to consider.

Attending multiple meetings can be a draining experience, especially when it comes to the administrative tasks involved. The endless email back and forth to find a suitable meeting time can take up precious time and be quite tedious. Even when it's necessary to meet with a colleague or potential client, it's all too easy to waste valuable time trying to coordinate schedules. "Can we meet on Monday at 11 AM?" "No? How about Tuesday at 3 PM?". These conversations can be time-consuming and frustrating.

But what if we told you that you don't have to waste time scheduling and tracking your meetings anymore? To reduce the time spent on meeting preparation and automate the scheduling process, meeting scheduler apps are the solution. The most effective scheduling tools simplify the process by syncing with your calendar, tracking your availability, and allowing guests to book time with you at their convenience. There are now several scheduling apps available that can help you meet with others with ease. Meeting scheduling apps like Leadmonk make the process much smoother. With just a few clicks, your guests can book a meeting at a time that works for everyone, and that's it! The scheduling process is fully automated and synced with your calendar, and you'll never have to worry about conflicting schedules again.

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What to look for in a Meeting Scheduling App for your business?

Consider the following factors while deciding the best meeting scheduler application for your business:

1. Ease of Use: The app should be user-friendly and easy to navigate. It should allow your invitees to easily schedule, reschedule, and cancel meetings.

2. Integration Capabilities: The app should be compatible with your existing calendar system such as Google/GSuite/Outlook/Office 365 Calendars. The app should be able to integrate with other tools you use, such as your email, Zoom, video conference tools such as Zoom, MS Teams, and Google Meet, Integration applications such as Zapier, and popular CRM applications such as HubSpot, Zoho CRM, and Salesforce. This will help you to streamline your scheduling process.

3. Automation Capabilities: The app should automate routine tasks, such as sending appointment reminders, and follow-up emails, and updating CRM applications with contacts and meetings. This will save you time and resources. Automating your workflows can help you work smarter, not harder. By automating notifications, reminders, follow-ups, and thank you messages, businesses can improve efficiency and customer satisfaction. It should be possible to customize workflow steps and email and SMS templates as per your business requirements.

4. Customization: The app should be customizable to fit the needs of your business. You should be able to customize meeting types, meeting durations, and meeting settings.

5. Customer Support: The app should have excellent customer support, which will help you with any questions or issues you may have.

6. Pricing: The app should be reasonably priced and offer a range of pricing options to fit the needs of different business sizes.

7. User Reviews: Consider reading user reviews to get an understanding of the experience of other businesses using the app.

By considering these factors, you can make an informed decision on the best meeting scheduler app for your business. Say goodbye to the tedious and time-consuming process of scheduling and tracking meetings, and hello to a more efficient and stress-free way of meeting.

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Boost Efficiency and Improve Customer Experience using Appointment Scheduling Software

Looking to streamline your business processes? Explore how appointment scheduling software can revolutionize your operations!

Sales & Marketing

• Discover how appointment scheduling software streamlines your sales outreach and boosts your business with LinkedIn by adding your appointment scheduling link.
• This software can also help you unlock cost savings for your inside sales teams.‍

Hiring & Recruiting‍

• Learn how appointment scheduling software can reduce your time-to-hire.

‍Patient Scheduling‍

• Ease your patient's scheduling pain using appointment booking software.

‍Payments‍

• See how you can collect payments using Stripe or PayPal as part of appointment booking.

‍Professional Services‍

• ‍Revolutionize legal services with online attorney booking software.
• Learn the 6 factors that influence choosing accountants' appointment booking software.

‍General Scheduling‍

• This blog explores 10 advanced settings to make appointment scheduling easier.
• ‍Overcome concerns and encourage the adoption of appointment scheduling software within your organization.

‍Virtual Office & Shared Resources

• ‍‍Discover how Leadmonk can help you manage virtual office hours.
• Explore how scheduling software can handle shared resource bookings.

‍Customer Experience‍

• Learn how appointment scheduling software improves the customer experience.

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Top 12 Best Meeting Scheduling Apps

In today's fast-paced business world, efficient meeting scheduling is essential for productivity and collaboration. With the ever-growing number of tools available, finding the right meeting scheduler app for your business can be a challenge.

In this blog, we will be exploring the top 12 best meeting scheduling apps of 2023, giving you all the information, you need to make an informed decision. From ease of use to integrations, we’ll cover all the key features of each app to help you find the perfect solution for your business.

1. Leadmonk
2. Google Calendar Appointment Schedule
3. Calendly
4. Acuity Scheduling
5. ScheduleOnce
6. HubSpot Meeting Scheduler
7. Chilipiper
8. Appointlet
9. SavvyCal
10. Setmore
11. MixMax
12. Salesloft, Outreach, Outplay, and Revenue.io
    

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1. Leadmonk

Leadmonk is a mobile-first scheduling platform that offers flexible booking options, automated reminders, and promotional landing pages. It reduces the booking friction by giving the flexibility to your customers to book appointments using their mobile number or email address without the back-and-forth emails or messages. You can let invitees opt-in for WhatsApp or SMS notifications if they book with their mobile number, so they get updates on the go.

Leadmonk is ideal for small businesses and customer facing teams. It also helps B2B revenue teams convert leads into meetings by qualifying, routing, and scheduling in real-time. You can build a qualification track in Leadmonk and let prospects self-qualify to capture all the insights you need without hurting conversion. Instantly route leads based on complex conditions and display a calendar on your website for prospects to book meetings. And make it easy for your customers to schedule meetings on demand without the back and forth.

It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

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We think Leadmonk is the truly versatile inbound lead conversion and scheduling software available in the market for the following reasons:

• ‍Book Meetings From Your Web Form - Leadmonk seamlessly integrates with HubSpot, Marketo, and custom web forms. When a form is submitted on your website, Leadmonk instantly qualifies the lead, routes it to the right sales rep, and displays the booking page so your prospect can book a meeting - all in a matter of seconds.

• ‍Scheduling Simplified - Make it easy for your customers to schedule meetings on demand without the back and forth. Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average.
• ‍Boost your conversion rate by 150% - Schedule meetings quickly by adding Leadmonk to your website, emails, text messages, WhatsApp, or social profiles. Watch conversion skyrocket by up to 150%.

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• Round Robin Meeting Distribution - Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average. Suitable for sales calls, support calls, and client onboarding.

• ‍One form: many forms - Build a routing form in Leadmonk in minutes. Easy to customize and can be embedded on your website or shared as a link. You can build one-at-a-time form, step form or all-at-once form easily. Leadmonk also works with your existing forms such as HubSpot,Pardot, and Custom web forms.

• Schedule any type of meeting: Meet one-on-one or in a group or as a team (multi-host scheduling and round-robin). Meet online or in person. Leadmonk supports all meeting combinations. 🤝

• Easy Repeat Business with Packages -Sell multi-appointment bundles, combine different types of appointments, and even include group classes in your packages.🎁
• Give multiple duration options to invitees. At the time of meeting booking, the invitee can choose his/her preferred meeting duration. ⏱️
• Give multiple meeting location options to invitees. At the time of appointment booking, the invitee can choose his/her preferred location.🗺️
• ‍Multiple calendars support - Not only you can connect 6 calendars to your account but also you can take appointments to any of these calendars. This is helpful to manage your work life efficiently.🗓️
• Invitees can reschedule/cancel appointments before the start of the appointment by default, but this standard behavior can be changed as per your requirements. 🔄
• Easily restrict personal, temporary, and bot email domains from booking the meetings. Make use of a curated list of 4768 email domains known to fall under these categories to further restrict bookings.

• Leadmonk's "no-show" feature allows hosts to mark whether an invitee attended a previously scheduled event,and if marked as a no-show, they will not receive post-appointment workflownotifications. 🚫
• Limit the number of appointments per day or per month - You can specify per day or per month appointments limit at the user account level.
• Collect payments using Stripe and PayPal.

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• All-in-One Meeting Hub for Every Team: Single platform that meets the needs of Sales, marketing, customer success, recruiting, and other meeting heavy teams.
• Automatic time zone detection, setting lead time and buffer time for appointment booking, automatic SMS/WhatsApp/Email reminders to reduce no-shows, and many more.

• Integrate Google Analytics with Leadmonk to get valuable insights into how your clients engage with your booking page. 📈
• Add UTM parameters to your booking links to track conversions directly within Leadmonk.
• Promote your branding at every touch point using a custom domain, branded email notifications, and branded SMS notifications.

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• ‍Standardize Meetings: Leadmonk's admin-managed meeting templates empower administrators to create consistent and efficient meeting experiences across your organization.

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• Segregate Duties with Clear User Roles : Make use of roles such as Owner, Admin, Team admin, and User for better segregation of duties.

• Connected to your revenue stack: It integrates natively with G-Suite, Google Calendar, Google Meet, Outlook, Office365 Calendar, MS Teams, Zoom, Salesforce, HubSpot, Pipedrive, Zoho CRM, and other popular business apps to support your business in a wide range of prospect and customer scheduling scenarios.

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• Automatic time zone detection, setting lead time and buffer time for appointment booking, automatic SMS/WhatsApp/Email reminders to reduce no-shows, and many more.

Who is it for?

Leadmonk simplifies scheduling meetings with your prospects, customers, candidates, and other external stakeholders. It is built for customer-facing teams such as Sales, Marketing, Customer Success, and Freelancers/Consultants. It is also suitable for industry sectors such as Doctors, Dentists, Chiropractors, Entrepreneurs, Educators, Coaches, Recruiters, and Professional Services companies such as Legal, Accounting, and Real Estate. It is perfect for any person or business no matter if you are starting off or have been around for a while.

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Pricing - Get the features you need at a price you can love

• Essential Plan - $12/user/month (annual plan) - When you need essential scheduling features.
• Advanced Plan - $30/user/month (annual plan) - For teams requiring routing form, lead qualification and routing automation features.
• Premier Plan - $45/user/month (annual plan) - For teams requiring streamlining handoff and scheduling outbound leads efficiently.
• ‍No platform fees
• No minimum license requirements
• No Admin License: Admins do not require a subscription for any of our paid plans in Leadmonk. We only charge for users who have meetings booked on their calendars. Users who access Leadmonk for account setup and reporting purposes are not charged a subscription fee.
• Free trial for 14 days for upto 10 seats - no credit card required.‍
• Free plan: In this plan, you'll have access to basic scheduling features with only one active meeting type (One-on-One or Group).

It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

Check this short video and help page on how you can setup your Leadmonk account to meet your appointment scheduling requirements:

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2. Google Calendar Appointment Schedule

Google Calendar is a free online calendar service provided by Google. It allows users to create and manage appointments and events, and it has an appointment scheduling feature that can be used to schedule appointments with individuals or groups.

Google Calendar Appointment Schedule is focused on booking external meetings. It lets individuals create professional-looking booking pages. Each page is specific to every individual user and their personal calendar. It updates as meetings are scheduled, then sends out automatic notifications through emails. In this way, Google Calendar further helps workers master their busy schedules, even if meetings are requested and booked outside internal domains/servers.

Google Calendar Appointment Schedule includes a wide variety of features, including:

• You can limit how people who book early or last minute can book an appointment with you.
• You can limit the max number of appointments per day.
• You can customize the window for appointments.
• You can automatically add custom buffer time in between appointments.
• You can collect extra information from people who book appointments through the appointment booking form.

To use Google Calendar Appointment Schedule:

• Open your Google Calendar account
• Click on the “Create” button on the left-hand side of your home page
• The button will create a drop-down list with many options, including Appointment Schedule
• Click "Appointment Schedule” to make a new booking page
• Enter appointment details such as title, duration, meeting location, and more.
• Share your booking page with your invitees.

Google Calendar's ‘Appointment Schedule’ Is Good, Not Great. Features missing in Google Calendar Appointment Schedule:

• No SMS or WhatsApp notifications or reminder feature
• You can not connect more than one calendar. If you are managing multiple businesses or multiple calendars, then this becomes an issue.
• No feature to book appointments using just the mobile number of the Invitee.
• No support for Outlook or Office365 calendar.
• No support for Zoom or MS Teams integration.
• Basic Custom Intake form.
• Website Embed option not available.
• No collective event support (feature to schedule meetings by taking multiple team members’ availability).
• No Round Robin event support (feature to pool the availability of all team members and automatically distribute new meetings to team members).
• No Stripe integration support to collect payments as part of appointment booking.
• No Webhooks or Zapier integration support.
• No workflow feature to send emails or SMS as part of the appointment life cycle.
• No integration with popular CRM such as HubSpot, Salesforce, and Zoho CRM.

Take a look at this page to see how Leadmonk and Google Appointment Scheduler stack up against each other.

Pricing

Appointment schedules are a premium feature available to Google Workspace Individual, EDU, Business, and Enterprise plan subscribers (not available for Business Starter subscribers).

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3. Calendly

Calendly needs no introduction. It’s been around for several years, and many businesses use its software. It supports one on one, group, round-robin, and collective meeting scheduling algorithms. With Calendly, users can set the availability, receive notifications when appointments are made, and even accept payments for services. Calendly streamlines the process of scheduling meetings, making it easy for both you and your guests. The platform's intuitive interface features an attractive calendar view that displays your available days and times. Guests can quickly schedule a meeting by selecting a date and time from your available options.

You can also conduct a poll to determine the best time for a meeting and quickly convert the most popular slot into a confirmed appointment. In addition to personal meetings, Calendly enables you to manage team meetings as well. You can create different meeting types, assign specific team members to handle group meetings, and rotate incoming meetings among your team members.

While Calendly works well for scheduling meetings with individuals or team members within an organization, its custom events and outgoing links make it ideal for connecting with external clients, customers, and colleagues. Calendly has extensive integration options, including Salesforce, HubSpot, Zoom, GoToMeeting, and Zapier, but you do need to subscribe to a paid plan to get the full benefits here.

Here's a breakdown of some limitations and missing features in Calendly:

Lead Capture and Qualification

• Limited form support: Calendly offers basic forms, but you cannot create multi-step forms or connect webforms to qualify and route leads. It only integrates with HubSpot, Marketo, and Pardot forms.
• Basic lead qualification and routing: Calendly's qualification and routing capabilities are limited, making it unsuitable for complex scenarios or large organizations.

Lead-to-Account Matching

• Limited to Salesforce and Enterprise plans: Lead-to-account matching is only available for Salesforce users with a minimum 30-seat enterprise plan and requires SF Package installation and customization. Not compatible with HubSpot CRM.

Reporting and Analytics

• ‍Limited reporting: Calendly offers basic reporting features, but lacks in-depth analysis of form submissions and lead conversion statistics.

Lead Management

• No real-time email verification: Calendly doesn't support real-time email verification to improve lead quality and reduce unqualified leads.
• Limited lead distribution: Calendly doesn't offer weighted average round robin algorithms for distributing meetings based on lead weightage.
• No meeting allocation calibration: You cannot calibrate meeting allocation for factors like no-shows, cancellations, vacations, or manager overrides.
• Hand-off limitations: Calendly lacks functionality to hand-off leads across different stages of the sales funnel.
• No cross-rep scheduling: BDRs/SDRs cannot directly book meetings on AEs' calendars based on lead distribution logic.

Meeting Scheduling Limitations

• Meeting caps: Calendly only allows meeting caps at the event type level, not daily or monthly breakdowns per user.
• Calendar limitations: You can connect up to 6 calendars, but meeting booking is restricted to the primary calendar.
• Limited meeting duration options: Cannot define multiple durations for a single meeting type.
• No mobile appointment scheduling: Scheduling appointments using mobile numbers is not supported.
• WhatsApp notifications: Sending text notifications via WhatsApp is not supported.

Additional Limitations

• Shared resource booking: Calendly lacks centralized management for booking shared resources.
• Package/session sales: You cannot sell packages or multiple sessions at once (e.g., 5 branding consultations for a set price).

Branding and Customization

• Limited booking page themes: Calendly offers minimal customization options for booking page themes.
• Custom Domain and notification branding: You cannot host booking pages on your domain (CNAME) or send branded email/SMS notifications using your own email domain and phone number (SMTP and Twilio integration not supported).

Take a look at this page to see how Leadmonk and Calendly stack up against each other.

Pricing

• Standard: $12 per user per month.
• Team: $20 per user per month.
• Enterprise Plan: For larger teams. Minimum 30 licenses have to be purchased.

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4. Acuity Scheduling

Acuity Scheduling is an all-in-one appointment scheduling app that makes scheduling appointments and meetings effortless. With Acuity, you can set the availability, receive appointment notifications, and even process payments. The app offers unmatched flexibility and customization, allowing users to tailor their scheduling process to meet their unique needs, leading to a more efficient and streamlined experience.

Acuity Scheduling is an appointment scheduling app that is now part of Squarespace. With Acuity, you can allow clients to choose recurring appointments, complete intake forms, and pay in advance for services. You can also offer coupons and add-on services. During setup, you can choose between monthly and daily view for clients, create intake forms, set a time zone, and decide on various booking options. Acuity integrates with many powerful apps, such as QuickBooks, ClassPass, Salesforce, and Zoom. You can also integrate Acuity with Zapier to connect to thousands of other apps and automate scheduling-related tasks.

Acuity Scheduling is suitable for service-based businesses such as training and tutoring centers, coaching and consulting, photography and video production companies, fitness studios, salons and spa centers, and health and dental clinics.

Features missing in Acuity Scheduling:

• No support for mobile number-based appointment scheduling.
• No provision to send text notifications on WhatsApp.
• No support for weighted average round robin meeting scheduling.
• Only one calendar you can connect to your account.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Pricing

• Acuity Scheduling’s plans start at $20 a month. Number of staff/locations: 1
• The Growing plan costs $34 a month. Number of staff/locations: 6.
• Finally, the Powerhouse plan costs $61 a month. Number of staff/locations: 36.
• You can try these plans for free for a maximum of one week.

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5. ScheduleOnce (OnceHub)

ScheduleOnce is a flexible meeting scheduler app that allows users to schedule appointments and meetings with ease. With ScheduleOnce, users can create appointment forms, set availability, and receive notifications when appointments are made. The app also integrates with other tools such as Google Calendar and Zapier, making it easy to work with other team members.

One of the key benefits of using ScheduleOnce is its flexibility and customization options. ScheduleOnce allows users to tailor their scheduling process to fit their specific needs, which results in a more efficient and streamlined scheduling process.

ScheduleOnce offers reporting capabilities that allow you to gain valuable insights into your meetings. The platform allows you to create reports on various aspects of your meetings, including performance, meeting type, team member, customer, and revenue. This allows you to track your progress and make data-driven decisions to optimize your meeting outcomes.

Features missing in Schedule Once:

• No support for mobile number-based appointment scheduling.
• No provision to send text notifications on WhatsApp.
• No support for weighted average round robin meeting scheduling.
• Only one calendar you can connect to your account.
• No provision to define multiple durations for an event type.
• Minimal booking page theme
• No provision for recurring appointments
• No provision to sell packages or multiple sessions at once (e.g.: 5 sessions of Brand Building consulting for $500)
• No provisions for subscriptions or membership management
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Pricing

• Growth: Advanced features for unlimited users -  $10/user/month
• Enterprise: Advanced security, compliance, and support. Custom plans for large teams.

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6. HubSpot Meeting scheduler

HubSpot Meeting Scheduler is a feature of the HubSpot platform that enables businesses to schedule and manage meetings directly from the HubSpot CRM. It provides a convenient and efficient way for sales and customer service teams to connect with their prospects and customers, saving time and increasing productivity.

With HubSpot Meeting Scheduler, you can send a personalized meeting link to prospects and customers, who can then select a time that works best for them based on your availability. The tool integrates with your calendar, so you can easily keep track of your schedule and avoid double bookings. Additionally, you can customize the meeting request with a personalized message, further personalizing the customer experience.

One of the biggest advantages of HubSpot Meeting Scheduler is that it is available as a part of the HubSpot CRM platform, which means that all your customer interactions and meeting details are stored in one place, providing a single source of truth for your team. It does not support weighted average round robin meeting scheduling.

Pricing

HubSpot Meeting Scheduler is available as part of the HubSpot CRM, which is free to use. Advanced scheduling features are available with any of the following subscriptions:

• Sales Hub Starter, Professional, Enterprise
• Service Hub Starter, Professional, Enterprise

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Take a look at this page to see how Leadmonk and HubSpot Scheduling stack up against each other.

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7. Chili Piper

Chili Piper is a cloud-based appointment scheduling platform that automates the booking process for sales and marketing teams. It allows prospects to schedule appointments with the appropriate person, at the desired time, without the need for manual intervention.

Chili Piper is designed exclusively for sales teams who use Salesforce and HubSpot CRMs. It differs from other tools discussed thus far because it caters to a very niche audience. Chili Piper offers various features that are indispensable and unique to sales teams. For instance, as soon as a lead contacts a sales representative, Chili Piper adds the lead to the CRM. It also captures and correlates the lead's existing data to facilitate a personalized and efficient appointment booking experience.

One of its standout features is the “Form Concierge”, which enables prospects to book appointments directly from your website. The software integrates with your calendar, so all your appointments are visible in one place, reducing the risk of double bookings. The appointment booking process is efficient and convenient for both you and your prospects.

Other notable features of Chili Piper include Distro, Handoff, and Instant Booker. The platform also offers lead routing capabilities, directing leads to the appropriate person based on established rules, enhancing lead handling efficiency, and improving the customer experience.

In addition to appointment booking and lead routing, Chili Piper provides a suite of tools to manage appointments and leads, such as appointment reminders, real-time analytics, and custom branding options. These features ensure smooth appointment management and lead tracking. Chili Piper has seamless integration with Salesforce and HubSpot CRMs.

Pricing

• Instant Booker: $15/user/month
• HandOff: $25/user/month
• Form Concierge: $30/user/month
• Distro: $20/user/month
• Platform fee is charged based on the number of form submissions

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Take a look at this page to see how Leadmonk and HubSpot Scheduling stack up against each other.

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8. Appointlet

Appointlet is a cloud-based appointment scheduling solution that helps businesses to connect with their prospects through emails, landing pages, and a sales funnel. Key features include individual or organization scheduling pages, automated reminders, multiple time zone support, and calendar integration.

One of the key features of Appointlet is its online scheduling page, which can be embedded on your website or shared as a link. This allows clients to easily schedule appointments with you, without having to send emails or make phone calls. Appointlet integrates with your calendar, so you can see all your appointments in one place and avoid double bookings.

Another key feature of Appointlet is its flexible scheduling options, which allow you to set availability rules, define custom time zones, and choose the length of appointments. This means that you can schedule appointments with clients from around the world, at a time that works for both of you.

It does not support mobile number-based appointment scheduling. Also, it does not have WhatsApp integration to send meeting notifications. They don’t have a mobile app.

Pricing

• Premium plan - $8/user/month - When you need advanced scheduling features

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9. SavvyCal

SavvyCal provides a user-friendly scheduling platform with a calendar-like interface. Your guests can easily view your availability and schedule a meeting that works for both of you by overlaying their calendar with yours.

This scheduling software simplifies the process of setting up meetings with its straightforward design. You can easily sync SavvyCal with your existing Google and Outlook calendars, and integrate it with various other apps, such as Zoom, Google Meet, and Zapier, to automate your scheduling.

SavvyCal offers both single-use and multi-use meeting options. Single-use meetings are ideal for one-time events and are archived after the meeting is scheduled. Multi-use meetings, such as one-on-one meetings, team meetings, or panel meetings, can be scheduled repeatedly. Additionally, you have the option to create multiple meetings under a single scheduling page and share it with guests. You can create meeting polls to share with guests, and convert the most polled time slot into a meeting. It does not support weighted average round robin meeting scheduling.

This scheduling software puts you in complete control of your meetings. You can choose to connect different calendars for different meetings, offer guests multiple meeting durations to choose from, manually approve booked meetings, and decide whether to show all your availability or only your preferred time slots.

Pricing

• The Basic Plan: $12/user/month
• The Premium Plan: $20/user/month

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10. Setmore

SetMore is an online appointment scheduling platform that enables businesses to manage their appointments and bookings with ease. Designed for small businesses, SetMore offers a range of features to help businesses manage their time more efficiently and reduce the time spent on manual scheduling tasks.

One of the key features of SetMore is its online booking page, which allows customers to view your availability and book appointments directly from your website. This feature not only saves you time, but also provides a convenient and easy-to-use experience for your customers. SetMore also offers integrations with Google and iCal calendars, allowing you to keep your schedule up to date and avoid double bookings.

In addition to appointment scheduling, SetMore also offers a range of features to help you manage your appointments, including appointment reminders, staff scheduling, and custom branding options. With these features, you can ensure that your appointments run smoothly and that you and your staff are always prepared. It does not support weighted average round robin meeting scheduling.

Setmore has numerous integrations, including Square or Stripe integrations for online payments. It also links to Slack accounts and syncs with most major calendars. It does not support mobile number-based appointment booking. Also, it does not have WhatsApp integration to send meeting notifications. It's more suited for services businesses such as spas/salons/doctor's clinics.

Pricing

• Premium - Up to 2 users - $9/user/month
• Pro - 3+ users - $5/user/month

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11. MixMax

Mixmax is a powerful sales acceleration tool designed as a Chrome extension specifically for Gmail. Its seamless integration with CRM and recruitment software, along with its extensive range of modules such as tasks and rules, amplifies the effectiveness of sales follow-ups. Among its many features, the meeting tool in Mixmax plays a crucial role in advancing leads through the sales pipeline. If your sales team conducts conversations using Gmail, exploring Mixmax can significantly streamline your sales processes and enhance productivity.

Pricing

• Growth + Salesforce: $69/user/month
• Growth: $49/user/month
• SMB: $29/user/month

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12. Salesloft, Outreach, Outplay, and Revenue.io

These sales engagement platforms revolutionize sales processes by automating emails and calls, personalizing messaging, and providing real-time analytics. They go beyond that by seamlessly updating CRMs and other software within your sales tech stack, leading to improved overall productivity. Sales managers can efficiently monitor their team's performance through intuitive dashboards, while SDRs and BDRs can start their day with tasks already organized.

These platforms excel in sales cadences, which offer uniformity and predictability for seasoned sales team members, while simultaneously reducing onboarding time for newcomers. By enabling sales teams to manage their email sequences independently, they eliminate the need to rely on marketing teams.

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Conclusion

The above-mentioned meeting scheduler apps are some of the best available in 2023. Each app has its own unique features and benefits, and businesses can choose the app that best fits their needs. When choosing a meeting scheduler app, it’s important to consider factors such as ease of use, integration capabilities, and automation capabilities.  By choosing the right meeting scheduler app, businesses can improve their scheduling process, increase efficiency, and provide a better customer experience.

All these scheduling applications have features that can make your life easier. Among all these, Leadmonk is the truly versatile scheduling software for you and your business. It’s easy to use, the most user-friendly, and affordable. Give it a try and let us know what you think of Leadmonk!

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Frequently Asked Questions (FAQs)

1. What are meeting scheduling apps and appointment booking apps?

Meeting scheduling apps and appointment booking apps are digital tools designed to facilitate the process of scheduling and managing meetings or appointments. These apps streamline the booking process, send reminders, sync calendars, and offer various features to enhance scheduling efficiency.

2. How were the best meeting scheduling apps and appointment booking apps of 2023 selected?

The selection of the best meeting scheduling apps and appointment booking apps of 2023 was based on factors such as features, user reviews, ease of use, integration options, pricing, customer support, and overall reputation in the industry. The apps listed have proven to be popular and reliable choices among users.

3. Can these apps be used for both personal and professional purposes?

Yes, these meeting scheduling apps and appointment booking apps are designed to be used for both personal and professional purposes. Whether you need to schedule a meeting with colleagues or book appointments with clients, these apps provide the necessary tools to manage your schedule efficiently.

4. Do these apps offer integration with other tools and platforms?

Yes, most of the best meeting scheduling apps and appointment booking apps of 2023 offer integration options with popular tools and platforms such as Google Calendar, Outlook, Zoom, Stripe, and PayPal. Integration capabilities allow for seamless synchronization and enhanced workflow management.

5. Can these apps send automated reminders to participants or clients?

Yes, automated reminders are a common feature offered by these apps. Users can set up reminders to be sent via email or SMS to participants or clients, ensuring that they are notified of upcoming meetings or appointments.

6. Can these apps handle different time zones?

Yes, many of the best meeting scheduling apps and appointment booking apps of 2023 have features to accommodate different time zones. They can automatically detect the time zone of participants or clients and display available time slots accordingly, making it easier to schedule meetings or appointments across different regions.

7. Are these apps secure?

Yes, the top meeting scheduling apps and appointment booking apps prioritize security. They employ encryption and other security measures to protect user data and ensure privacy. It is always recommended to review the privacy policies and security features of each app to understand the level of protection provided.

8. Can these apps handle group meetings or appointments?

Yes, these apps are designed to handle both one-on-one and group meetings or appointments. Users can set up group scheduling options, specify the number of participants, and send invitations or booking links to multiple individuals simultaneously.

9. Can these apps be used by teams or organizations?

Yes, these meeting scheduling apps and appointment booking apps can be used by teams or organizations. They offer features that cater to the needs of multiple users, allowing teams to coordinate their schedules, manage appointments, and collaborate efficiently.

10. Can I sync these apps with my existing calendar?

Yes, most of these apps offer calendar integration options. They can sync with popular calendar platforms such as Google Calendar, Outlook, or Apple Calendar, ensuring that your appointments or meetings are automatically reflected in your preferred calendar application.

11. Can clients or participants reschedule or cancel appointments through these apps?

Yes, these apps provide participants or clients with the ability to reschedule or cancel appointments through their booking links. This reduces the need for manual intervention and allows for better appointment management and flexibility.

12. Can I accept payments or deposits through these apps?

Yes, several of these apps have built-in payment processing features. They allow you to accept payments or deposits at the time of booking, making it convenient for clients to secure their appointments and simplifying the payment process.