Close More SaaS Deals with Automated Demo and Sales Meeting Scheduling
Inbound router helps SaaS companies book more product demos
Inbound router helps SaaS companies book more product demos
Imagine you're shopping for a new car. ๐
You're excited to learn more about the latest models and features, so you visit the dealership website. ๐ป
But when you try to book a test drive, you're met with a form. ๐
You enter your info and then wait for a salesperson to contact you. ๐
By the time you get to test drive a car, you're already frustrated and losing interest. ๐
This is what it's like for many SaaS companies today.
They have a demo request form that doesn't give customers the option to book a demo instantly. โ
Instead, a salesperson has to reach out to the customer and schedule a demo, which can take days or even weeks. ๐
Did you know that the average vendor response time for a demo request is 42 hours. โณ
Responding within 5 minutes can increase your chances of winning the deal by 50%. ๐
In the meantime, the customer is left to wonder if the product is even worth their time. ๐ค
And by the time they finally get a demo, they may have already found a competitor who was able to show them their product faster. ๐จ
This delay in scheduling a demo meeting can be costly for SaaS companies.
The longer you wait to show a lead a demo, the more likely they are to lose interest or find a competitor. ๐ธ
This delay is one of the key reasons why only 15% of inbound leads convert. ๐
Several SaaS customers are yet to automate their demo/sale meetings booking.
When these companies are analyzed, a recurring theme emerged: They're laser-focused on disqualifying non-ideal leads (ICPs) but neglecting to automate their meeting scheduling process.
This creates a crucial bottleneck โ valuable leads get stuck in qualification purgatory, while your competitors secure meetings with your ideal customers.
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This means using a platform like Leadmonk to allow leads to book demo/sales meetings directly from your website or landing page. ๐ป
When a lead submits a demo request form or contact-sales form, Leadmonk automatically qualifies them, routes them to the right sales rep, and schedules a meeting with that sales rep at a time that works for both parties. ๐ค
This eliminates the need for email back and forth and ensures that leads can see a demo or speak to a sales rep as soon as possible. ๐
By automating sales meeting scheduling, SaaS companies can improve their speed to lead and close more deals. ๐ฐ๐ฅ
Here's the key addition: When scheduling meetings, you can automate the process to show appointment availability with a 1-day lead time. This gives your sales reps enough heads-up to do research on the prospect and come prepared for a productive conversation.
By focusing on these aspects, your customer can improve overall lead conversion, boost sales rep productivity, and ultimately enhance the customer experience.
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Design your process to get time from ICPs at the earliest possible time compared to your competitors. You can always refine qualification later.
Additionally, you can build qualification rules to further refine ICP targeting. This can be achieved by:
By focusing on these aspects, you can improve overall lead conversion, boost sales rep productivity, and ultimately enhance the customer experience.
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Leadmonk helps revenue teams convert leads into meetings by qualifying, routing, and scheduling in real-time from anywhere โ be it your web form, cold calls, campaigns, and more.
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Ensure all of your meetings, from initial discovery calls to demos, technical discussions, pricing negotiations, and procurement are scheduled efficiently and without delay.
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Leadmonk seamlessly integrates with HubSpot, Marketo, and custom web forms. When a leadgen (Book-a-demo or Contact-sales) form is submitted on your website, Leadmonk instantly qualifies the lead, routes it to the right sales rep, and displays the booking page so your prospect can book a meeting - all in a matter of seconds.
Route your leads from hidden fields: With Clearbit or
ZoomInfo, you can enrich your marketing forms with industry, company size, and other data. This will help you shorten your forms and route your leads to the right sales rep.
Instant Lead Qualification: Build a real-time lead qualification track that assesses leads based on their self-provided information and enriched data.
Real-time Email Verification - Ensure high-quality lead data with Leadmonk's real-time email verification, which eliminates invalid, disposable, personal, and temporary email addresses from your lead capture forms. Reduce bounce rates, improve deliverability, and prevent wasted resources on invalid leads.
Accelerate Speed-to-Lead: Let prospects book meetings on demand, so your reps can focus on closing deals. Increase inbound conversion rates by more than 35% by ensuring that the right leads are routed to the right reps as quickly as possible.
Check this blog to know more about automating meeting bookings fromt the webform or HubSpot form.
Route and assign leads to the right sales reps, at the right time using round-robin, account-based, or territory-based distribution. Route leads quickly and accurately from all GTM channels including inbound, outbound, account-based, etc.
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Convert prospects while theyโre red-hot by eliminating the wait. Book meetings quickly - add Leadmonk to your website, emails, text messages, WhatsApp, or social profiles.
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Create routing rules that automatically match and schedule known leads and existing customers with the right sales rep based on real-time HubSpot or Salesforce CRM lead/contact/account ownership.
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Use smart booking links in nurture campaigns, customer newsletters, or product announcements to allow your target audience to book a meeting instantly with the right rep.
Say goodbye to multiple links: Use intelligent rules to route each prospects to the right rep with just one link, avoiding the need for separate links for each campaign or sales rep.
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Easily share your available times in an email, making it convenient for your prospects/customers to select suitable meeting slots.
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Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average. Suitable for sales calls, support calls, and client onboarding.
Move leads through your funnel more quickly using a scheduling platform with Round Robin distribution.
Check this blog to know more about round robin appointment scheduling.
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Complex deals often involve numerous meetings with internal and external teams. Leadmonk's collaborative scheduling features take the pain out of this process by automatically aligning team calendars. This eliminates the need for time-consuming email tag-a-thons and ensures everyone is on the same page.
Effortlessly Schedule Multi-host Meetings: Need multiple team members for a meeting, like an account executive and sales engineer co-hosting a demo? Leadmonk's Collective (multi-host) meeting type solves this. It pools the availability of everyone involved, ensuring prospects can only select times that work for all participants.
Host Efficient Group Events: Planning webinars or training sessions? Leadmonk's Group meeting type allows multiple attendees to sign up at once. This simplifies event registration and streamlines the process for everyone.
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Check this blog to know more about multi-host appointment scheduling.
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Automate Admin Tasks: Automatically add contacts and meetings to your CRM so you can properly track engagement. Update other platforms that fit into your reporting or workflow needs.
Engage better with the prospect or customer at every stage of the sales cycle.
Easily nurture leads: Automate emails and text notifications, share collateral, send personalized thank-you emails, and request follow-up meetings.
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Track meeting conversions, distribution, and outcomes to identify friction points and take action to improve efficiency.
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SDRs can book meetings for AEs on the go or directly from CRM in just a few clicks. No more back-and-forth emails or scheduling conflicts.
Streamline Lead Flow: Leadmonk automates lead routing & scheduling for SDR & AE handoffs. Focus on closing deals!
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Check this video to know how inbound lead is qualified, routed to the right sales rep and meeting is scheduled directly from the HubSpot form.
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Book a meeting to know how you can automate booking meetings from your leadgen form.
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Automated demo scheduling is a powerful option that can help SaaS companies close more deals. By using Leadmonk's Inbound Router, you can automate the entire process of booking product demos, from lead qualification to meeting scheduling. This can free up your sales team to focus on other important tasks, such as closing deals.
In addition, automated demo scheduling can help you to improve your lead nurturing and provide a better customer experience. By routing leads to the appropriate team members and scheduling demos at a time that works for them, you can ensure that leads are properly nurtured and that they are more likely to attend demos.