• Naveen S G

16 Email templates to share your scheduling link politely

Updated: 2 hours ago


Email templates to share scheduling link

If you've ever had trouble getting people to schedule appointments with you, whether for business or personal reasons, this article is for you! Read on for tips on how to request for appointment or meeting politely, so that people are more likely to actually follow through and schedule a time with you.


When it comes to scheduling appointments, it's important to be polite and assertive in order to get the best possible results. Here are 5 tips on how to get an appointment with anyone:

  1. Start by explaining why you need to schedule an appointment.

  2. Be sure to personalize the message when you share your link. A generic message will come across as less personal and may not encourage people to click on your link.

  3. Don't be afraid to be creative with your language. Use words that excite and inspire people to book an appointment with you.

  4. Make sure you include a call to action in your message. Tell people what they can expect when they book an appointment with you and why they should do it now.

  5. Keep it short and sweet.

Some of you may be wondering how to share scheduling links politely or how to ask for an appointment politely without coming across as rude. Instead of simply sending over your scheduling link and asking them to book time in your calendar, you can request them to first give their availability. Once they have the opportunity to walk through the door first, you can follow by offering your scheduling link.


Below are some of the email templates for sharing scheduling links, which can be customized further as per your requirements:

 

Generic email templates for sharing scheduling link


Template 1. Meetup


​Hi [email recipient],

I would like to meet to discuss <topic>. Is there a time that works for you? Feel free to book a time that works best for you using the link. I am looking forward to it.

 

Template 2. Follow-up call

Hi [contact name],


Request you to share your availability for our next call or feel free to book a time that works best for you using my scheduling link.

 

Template 3. Quick Follow Up


Hi [contact name],


Please let me know if there are certain times/dates that work best for you. Also, if you would prefer to select from my availability below, feel free!

<scheduling-link>


Thanks!

 

Template 4. Scheduling meeting


​Hi [contact name],


I have provided a couple of available times for <Meeting purpose>. Let me know if any of these slots work for you or check my scheduling link below to see all our openings.


Meeting Length: <duration>

Time Zone: <time zone>

<option 1> <option 2>

<option 3> <option 4>


Don't see a time that works for you? <Scheduling Link>

 

Template 5. Rescheduling an appointment


​Hi [contact name],


I am so sorry, but I need to reschedule our upcoming appointment. Please click the link below to choose an alternate day and time that works for your schedule.

<appointment-link-with-reschedule-option>


Thanks in advance for your understanding.

 

Template 6. Generic Ones


"Here is my availability, but I'm happy to use another method of booking if you'd prefer."


"Feel free to share some times you're available or you can also pick from my Leadmonk if it's easier."


"If you have a calendar link, please send it my way. if not, here's mine for your convenience."

 

Sales Outreach/Business Development


Template 7. Product demo email to customer


​Hi [contact name],


Thanks for getting in touch — we’re excited to chat with you! Request you to share your availability for the demo or feel free to book a time that works best for you using the link: <Scheduling Link>. We look forward to talking with you soon.


Best,

[Company rep name]

 

Template 8. Product walkthrough email to customer

Hi [contact name],


Thanks for contacting us about the product walkthrough. I would be happy to schedule a time with you, so we can get all your questions answered.

Click here to book a time.

I look forward to talking with you soon!

 

Template 9. Product demo email to customer [based on the request made on the website]

Hi [contact name],


I’m reaching out to follow up on the demo request you made on [company name]’s website a few months ago. I’d love to find out what else we can do to help with [value proposition]. We have a lot of resources to offer you. However, to get you the best materials, I would like to schedule a meeting to discuss your needs and make sure we’re on the same page. Email me back when you have a moment, so we can decide whether a demo is appropriate. If you are ready to schedule a time with me now, just click here and pick a date that works for you.

Thank you,

[Company rep name]

 

Template 10. Sales discovery

Hi [contact name],


Thank you for your interest in [company product/solution/service]. I’d like to better understand your needs and how we can help, so let’s schedule a call this week. To avoid all the back-and-forth of finding a time to meet, please use my scheduling link to select the time that works best for you.

 

Template 11. A quick follow-up email to the customer with a call to action

Subject: Book a time for our consultation

Hi [contact name],


It was great speaking with you this afternoon. I would like to propose a one-hour discovery call, at which time we can further unpack [Company]’s revenue goals.

To schedule a time with me, please click here and find a time that works for you.

If you have any questions prior to the meeting, just reply to this email and let me know!

 

Template 12. A follow-up email to the customer


​Hi [contact name],

[Rep name] here from [company name]. I wanted to reach out and see if I could help answer any questions you may have about [company’s expertise].


You can book a time to meet with me here or just reply to this email. We can walk through your goals and show you how [company name] can help you with [value proposition].


Best,

[Rep name]

 

Template 13. Customer Success


​Hi [contact name],


It’s been a few weeks since you started using [company product/solution/service], so I wanted to check in and see if you had any questions or wanted any further details. I know you’re busy, so please use this scheduling link to book a call at your convenience without back-and-forth.


I look forward to talking with you soon!

 

Recruitment


Template 14. Interview Scheduling


​Hi [First Name],


Thank you for applying to the [Job Title] position at [Company Name]. After reviewing your application, we are excited to move forward with the interview process. We would like to schedule a [Interview Format]. The interview will last approximately [Length of Interview].

Please use this link to find a time for our conversation at your convenience without back-and-forth. Let me know if you have any questions!

Best,

[Your Name]

[Your Email Signature]

 

Template 15. Initial Screening of Candidate


Hi [contact name],


I’m excited to learn more about your background and experience and discuss the (position) with (organization). With respect for your time, here’s my scheduling link so we can avoid the back and forth of finding a time for our conversation. Looking forward to speaking with you.

Please let me know if you have any questions!

 

Template 16: LinkedIn InMail


​Hi Steve,


I came across your LinkedIn profile and am so impressed with your work experience. We are looking for people with your background. I was wondering if you would like to connect and discuss possibilities. If yes, please use the below link to find a time for our conversation at your convenience without back-and-forth. Let me know if you have any questions!

<scheduling-link>.


Thanks

 

Do let us know if you have any other email templates for sharing scheduling links. We would be happy to publish those in our blog so that others can benefit from them.


 

Increase your bookings by reducing the customer friction


Leadmonk Scheduling Software gives the flexibility to your customers to book appointments using their mobile number or email address without the back and forth. Reduce no-shows and keep appointments top of mind with email, SMS, and WhatsApp reminders to your invitees. Enhance your online presence using modern-looking booking pages. Check leadmonk.io to know more.

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